Office Administration – Join the Caravan Trade & Industries Association of Queensland (CTIAQ)
Are you highly organised, proactive, and enjoy keeping an office running smoothly? Do you thrive on coordinating details, supporting a team, and ensuring everything behind the scenes works seamlessly?
The Caravan Trade & Industries Association of Queensland (CTIAQ) is looking for an Office Administration professional to support the day-to-day operations of our organisation and assist our team in delivering services to the caravanning and RV industry.
About Us
The Caravan Trade & Industries Association of Queensland (CTIAQ) is the peak industry body representing Queensland’s recreational vehicle, caravan, manufactured home, and camping sectors. We are the voice of the industry, supporting members, advocating for the sector, and promoting the caravanning lifestyle that Queenslanders love.
Our vision is simple but powerful:
“To promote and maintain a reputable, safe, and compliant recreational vehicle industry in Queensland.”
From industry advocacy and education to major consumer events and exhibitions, CTIAQ works to support businesses and help Queenslanders explore the great outdoors.
The Role: Office Administration (FTE – 4 Day Week)
This role is responsible for the day-to-day administration and coordination of the office, ensuring the organisation operates efficiently, and the team is supported in their work.
You will play a central role in keeping the office organised, managing administrative processes, and assisting staff with a variety of operational and administrative tasks.
Key Responsibilities
Office Operations
- Manage the day-to-day running of the office and general administration.
- Coordinate incoming phone calls and emails, directing enquiries to the appropriate team members.
- Maintain office systems, filing, and document management.
- Manage office supplies, equipment, and service providers.
Administration & Coordination
- Provide administrative support to the CEO and team members.
- Assist with preparing documents, correspondence, and reports.
- Maintain internal records and administrative processes.
- Support meeting preparation, including agendas, minutes, and logistics.
Travel & Scheduling
- Coordinate and book travel arrangements, including flights, accommodation, and itineraries.
- Manage shared calendars, meeting scheduling, and appointment coordination.
Compliance & Monitoring
- Monitor and track key organisational items such as:
-
- Licence renewals
- Subscriptions
- Memberships
- Compliance reminders
- Ensure renewals and deadlines are managed and communicated.
Team Support
- Assist staff with administrative tasks as required.
- Provide support with the organisation of events, meetings, and industry activities.
- Help maintain accurate contact databases and records.
Member & Stakeholder Interaction
- Assist with general member enquiries and communications.
- Ensure professional and helpful interactions with members, stakeholders, and suppliers.
About You
We’re seeking someone who is:
- Highly organised with strong attention to detail.
- Friendly and professional when interacting with members and stakeholders.
- Comfortable managing multiple tasks and priorities.
- Experienced in general office administration or coordination roles.
- Proficient with Microsoft Office and office systems.
- Proactive and able to work both independently and as part of a team.
Why Join Us?
- Be part of an organisation supporting a dynamic and growing industry.
- Work with a friendly and collaborative team.
- Contribute to meaningful initiatives that support businesses and consumers.
- Enjoy a supportive work environment where your role is valued.
Location: Albion, Brisbane, QLD
Employment Type: FTE (4 Day Week)
If you enjoy keeping an organisation running smoothly and want to support a team making a difference in Queensland’s caravanning and RV industry, we’d love to hear from you.
Apply now via SEEK and be part of the journey with CTIAQ.
