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Employment Type: Permanent/ongoing position
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Hours: Full-time (37.5 hours per week)
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Location: Hybrid (for Melbourne-based staff; 2 days in office, the rest work from home)
About OTA
Occupational Therapy Australia (OTA) represents and supports the continually evolving occupational therapy profession. Its vision is to support the profession so that people and communities are engaged in occupations that bring meaning and purpose to their lives, fostering health, wellbeing participation and inclusion.
OTA champions occupational therapists to support their community. As Australia's professional association for occupational therapy with over 12,000 members across Australia, OTA fosters evidence-based practice, enables lifelong learning and promotes the future of occupational therapy. We are incredibly proud of the work we do in delivering professional development, advocacy, practice standards, collegial networking, and broader member services, and we have big goals over the coming years.
Our Values:
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PROGRESS: We believe in strongly representing and leading occupational therapy by looking ahead and anticipating the needs of the profession and the communities that we serve. We are a point of connection and a driving force in paving the way forward by providing a strong, united voice.
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PRIDE: We believe in the irreplaceable value occupational therapists make in the lives of those they serve. Inspired by the dedication and achievements of those we represent, we shine the spotlight on the profession and empower ongoing achievement and success throughout their professional careers.
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EMPOWERMENT: We believe in protecting and progressing the profession through lifelong learning and development. We are the collector, curator, contributor and disseminator of evidence based learning and ongoing knowledge, understanding and translation to action.
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CONNECTION: We believe in the unity of the profession and act as a beacon for all who are occupational therapists, those who use our skills and services and those who support our profession.
What does the role involve
We have an exciting opportunity for a Conference Events Officer to join our team. Reporting to the National Manager, Conferences and Events, this role will see you provide administrative, logistical, and on-site support to deliver high-quality conferences and events for OTA, while independently coordinating the end-to-end delivery of smaller event series.
Based in our National Office in Fitzroy, Melbourne, the role will require strong organisational and communication skills, the ability to manage multiple tasks simultaneously, and a proactive approach to coordinating events from planning through to on-site delivery. This role may also require occasional local and/or interstate travel from time to time.
What we need in the role
We’re looking for someone who is organised, energetic and excited by the fast-paced nature of event delivery. You’ll bring either: tertiary qualifications with 2–3 years of event coordination experience; or 5–6 years of relevant experience gained in similar roles. Most importantly, you’ll have a passion for creating outstanding delegate experiences and a willingness to learn, collaborate and grow within a supportive team.
The team
You’ll be part of the Conference Events Team, which consists of a small, collaborative group dedicated to delivering exceptional national conferences, workshops and professional development events across Australia.
Your role will also see you consistently interact with our Marketing & Communications, Partnerships, Learning & Development, Membership, and Finance teams, as well as external stakeholders such as speakers, suppliers and venues. This provides constant interaction, strong cross-team collaboration and access to all the information and support you need to be successful while helping drive the growth, visibility and impact of OTA’s events.
What responsibilities form part of this role?
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End-to-end delivery of small–medium events
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Support for major national conferences and large-scale event delivery
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Stakeholder and speaker coordination
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Administrative, financial and systems support
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Marketing, promotion and delegate experience support
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On-site event delivery and problem solving
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Event evaluation, reporting and continuous improvement
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Teamwork, collaboration and alignment with OTA values
Why you should work with us
OTA offers our staff a professionally satisfying, rewarding and flexible working environment. In addition to a hybrid working environment, OTA cares for our team with a Wellbeing Program and initiatives to support work-life balance that includes the following initiatives:
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Flexible Work Arrangements: Melbourne-based employees can enjoy the flexibility of our hybrid work model (2-3 days in the office, and 3 days working from home) and flexible hours (choose when you start and finish), to help achieve a seamless work-life balance.
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Employee Assistance Program: We partner with TELUS Health EAP to provide our OTA staff with free and confidential assessments, short-term counselling, referrals, and follow-up services for personal and/or work-related problems. Also included are various retail discounts and a wellbeing portal for our staff.
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Half Day Off for Health Checks: As part of OTA's commitment to staff wellbeing, our employees get half a day (4 hours) off each calendar year for health checks ranging anywhere from a dental appointment to a mammogram or even just a regular check-up - no sick leave required!
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Birthday Leave: Celebrate your Birthday with an additional day off.
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Working From Anywhere Policy: Our new initiative could see you working interstate or internationally for up to 4 weeks a year.
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Professional Development & Networking Opportunities: Professional development at OTA is about equipping staff with the skills, knowledge, and tools they need to do their job effectively and grow in their role – this can include access to courses, webinars, conferences, workshops and networking events; in line with their annual goals and career development planning.
You will be joining a dedicated team with a fun and hardworking culture who love what they do and are genuinely passionate about supporting occupational therapists across the country. This is a great opportunity to make this role your own and be part of an exciting evolution for the organisation whilst making a difference when it comes to helping us achieve our purpose of protecting and progressing occupational therapy in Australia.
Essential skills/qualifications needed
Qualifications & experience required:
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Tertiary qualifications in a relevant field (e.g., Events, Business, Communications, Marketing, Hospitality or related discipline) and 2–3 years’ experience in event coordination or a similar events or coordination role;
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5-6 years’ experience in a comparable events or coordination role demonstrating equivalent capability in lieu of formal qualifications.
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Experience in a not-for-profit/membership association and/or conferences is highly desired.
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Experience with event management systems (e.g., EventsAir and Microsoft Dynamics) is highly desirable, or the ability to quickly learn new digital platforms.
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Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
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Ability to travel for and occasionally work multi-day onsite conference work that is sometimes interstate and may include evenings to support event delivery, is required
Skills required:
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Strong organisational and operational coordination skills, with demonstrated ability to manage small-medium events end-to-end.
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Strong communication skills with attention to detail and ability to manage competing priorities.
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Capable of working independently while contributing to a collaborative team environment.
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Demonstrated capacity to prioritise and manage multiple tasks and day-to-day duties simultaneously, within agreed timelines and budgets.
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Ability to be agile, responsive and action orientated in a changing environment.
If you would like to join our team and be a part of our growing success story, then please click on the apply link and send your resume and cover letter in WORD or PDF format. Alternatively, if you wish to have a confidential discussion or to receive a copy of the Job Description, please contact the HR team on hr@otaus.com.au.
OTA as an Equal Opportunity Employer is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment.
We encourage applications from all backgrounds, ages, and gender, as well as Aboriginal and Torres Strait Islander people, those who identify as LGBTIQ+, and people with a disability.
OTA is not accepting inquiries from recruitment agencies for this position.
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