Join the team at ACHPER NSW
At ACHPER NSW, we are passionate about supporting quality Health and Physical Education across New South Wales. As the leading professional association for teachers and educators in Health and Physical Education, we deliver high-quality professional learning, conferences, resources and advocacy that positively impact teachers, students and school communities.
We're looking for a proactive and highly organised Operations and Events Coordinator to join our small, dedicated team.
This permanent part-time role (28 hours per week) is ideal for someone who enjoys variety in their work, thrives in a fast-paced environment, and is passionate about delivering exceptional member experiences while ensuring the smooth day-to-day operations of a purpose-driven organisation.
No two days will be the same. You'll play a key role in supporting organisational operations while coordinating conferences, professional learning programs and member events.
About the Role
As the Operations and Events Coordinator, you'll be responsible for ensuring the effective day-to-day operation of ACHPER NSW while supporting the planning and delivery of engaging events and professional learning opportunities for our members.
You'll work closely with the CEO and broader team to deliver high-quality experiences that support educators across NSW and ACT.
What You'll Be Doing
Operations and Administration
- Coordinate day-to-day administrative and operational activities across the organisation.
- Manage registrations, invoices, payments and organisational records.
- Maintain and improve administrative systems, processes and databases.
- Prepare reports, presentations and documentation for meetings when required.
- Support organisational projects.
- Provide general operational support to ensure the smooth running of the office.
Event Coordination and Delivery
- Coordinate conferences, workshops, webinars and other professional learning events from planning through to evaluation.
- Manage registrations, attendee communications and event logistics.
- Liaise with presenters, sponsors, exhibitors, venues and suppliers.
- Develop event schedules, run sheets and operational plans.
- Coordinate event materials and support onsite event delivery.
- Monitor event budgets and assist with post-event reporting and evaluation.
Member Engagement and Communications
- Build and maintain strong relationships with members, sponsors and key stakeholders.
- Respond to member enquiries and provide exceptional customer service.
- Support member engagement, retention and recruitment initiatives.
- Coordinate event and member communications, emails and website updates.
- Maintain accurate records within the CRM system and monitor engagement data.
About You
We're looking for someone who is organised, adaptable and enjoys working across a broad range of activities.
You'll bring:
- Experience in operations, administration, event coordination or stakeholder engagement.
- Experience coordinating conferences, professional learning programs or events.
- Excellent organisational and project management skills with strong attention to detail.
- Outstanding communication and relationship-building skills.
- Experience using CRM systems, event management platforms and Microsoft Office applications.
- A proactive, positive and solutions-focused approach.
- The ability to manage competing priorities and meet deadlines.
- The confidence to work independently while contributing positively to a small team environment.
- Flexibility to work occasional evenings or weekends to support events.
Desirable
- Experience working within a membership association, not-for-profit organisation or education setting.
- Experience managing sponsorships, partnerships or grants.
- Experience with website content management systems, email marketing platforms and social media channels.
Why Join ACHPER NSW?
- Be part of a respected, purpose-driven organisation that supports educators across NSW and ACT.
- Work in a flexible hybrid environment.
- Join a collaborative and supportive team culture.
- Enjoy a diverse role with a mix of operations, events, communications and stakeholder engagement.
- Contribute to meaningful work that positively impacts teachers and young people.
- Opportunity to grow professionally and make a real difference.
Salary: $75,000 - $80,000 FTE plus superannuation (pro-rata for 28 hours per week).
(1 year contract with option to extend)
If you're highly organised, enjoy building relationships, and are excited by the opportunity to support quality professional learning and events for educators, we'd love to hear from you.
Apply now via SEEK with your CV and a covering letter telling us why you'd be a great fit for ACHPER NSW.
