Make a real impact in science education
The Science Teachers’ Association of Victoria (STAV) supports and represents science educators across the state. Our purpose is to advance science education by empowering teachers and engaging students in the real-world applications of science. Our 2026–2030 strategic intention is to strengthen the impact of science education in Victoria by championing teacher capability, fostering innovation, and building a connected, future‑focused community of science educators. We are a values‑driven organisation committed to authenticity, innovation, collaboration, and connection.
About the role
We’re looking for a highly organised Events & Projects Administrator to support the smooth delivery of STAV’s conferences, programs, and flagship initiatives — including the Science Talent Search competition. Working within a small, supportive team, you’ll provide administrative and operational support, manage participant communications, and help maintain the integrity of our event and database systems. This role is ideal for someone who enjoys structured work, thrives on detail, and wants flexible, meaningful part‑time employment.
What you’ll do
- Respond to a high volume of enquiries with clarity and professionalism
- Maintain accurate project records and documentation
- Support participant processes (registrations, submissions, general program engagement)
- Escalate complex enquiries and ensure timely follow‑up
- Maintain CRM and event systems (including Cvent)
- Ensure accurate data entry and record management
- Troubleshoot basic system and user‑access issues
- Maintain templates, checklists, and standard operating procedures
- Provide ad hoc administrative support across the Events & Projects team
About you
You’ll bring:
- Experience in administration, events, or project support
- Strong attention to detail and organisational skills
- Confidence using digital platforms and databases
- The ability to work independently within limited hours
- Clear and professional written communication
Desirable:
- Experience with event management platforms (e.g., Cvent)
- Experience in education, member‑based associations, or not‑for‑profit environments
Why you’ll love working with us
- Flexible hybrid work (approx. 2.5 days per week)
- A supportive, mission‑driven team
- The chance to contribute to meaningful programs that support teachers and students
- A role that values accuracy, structure, and thoughtful communication
How to apply
Please submit a brief cover letter, responses to the key selection criteria, and your current resume via SEEK.
Enquiries: Contact Loretta Agius at events@stav.vic.edu.au.
