The Australian Dental Association NSW Branch (ADA NSW) is looking for an enthusiastic and welcoming receptionist to join our St Leonards-based team in a part-time job-share role, divided into morning and afternoon shifts (8:30am-12:30pm and 12:00pm-5:00pm, with flexibility).

Part of the Centre for Professional Development team (CPD), our Receptionists are the front face of the Association and play a crucial role in supporting all aspects of the association’s operations.

Who we are:
As the peak professional body for dentists in NSW and the ACT, the Australian Dental Association NSW Branch (ADA NSW) represents over 5,000 members and growing. Our mission is to advance dentistry and improve the oral health of all Australians by supporting our members with advocacy, professional development, networking events, practice support, and regulatory guidance.

The role involves:

• Appropriate monitoring and triaging of emails (Outlook) and phone calls (Zoom) across the relevant business units
• All-round administrative support, including:
• • organising and managing collection, distribution, and delivery of mail/packages,
  • set up/pack down of on-site meetings
  • managing enquiries for the Centre for Professional Development and actioning registrations, cancellations and transfers accordingly
  • monitoring and managing the security of the building, visitors’ log book and visitors’ access pass
• Stationary orders, Nespresso orders, Kitchen orders (fruit, milk etc) and First Aid Kit orders (as required)
• Ad hoc duties to support the broader organisation, such as assisting with social calendar, knowledge centre (library borrowing and returns) and reception duties during charity dental clinics.

The person we are looking for will:

• have previous experience in a similar administrative or reception role
• be proficient in office software (eg. Microsoft Office, Zoom)
• have a mature and professional approach
• possess excellent communication skills, both written and verbal
• be passionate about providing high levels of service
• have exceptional attention to detail and time management skills
• be able to effectively handover in-progress tasks
• have a friendly can-do attitude and an approach of ‘going the extra mile’ to get the job done.

Benefits

• Free on-site parking
• Employee Assistance Program
• Annual calendar of social events

Do you want to work with a talented, highly productive and friendly team that works as a tight unit and takes pride in our achievements? If so, send a cover letter and your resume to: hr@adansw.com.au

PLEASE NOTE ONLY SHORTLISTED APPLICANTS WILL BE CONTACTED