Executive Officer- Australian Primary Health Care Nurses Association (APNA)
- Melbourne, Victoria
Play a pivotal role at the centre of APNA’s leadership supporting the CEO, President and Board to operate effectively, transparently and in line with strong governance and APNA ways of working.
We are seeking an experienced Executive Officer to provide high-level executive support and ensure the smooth and effective operation of our governance, Board and executive administration functions. This trusted role acts as the primary point of contact for the Board and works closely with the CEO and President to enable informed decision-making, strong relationships and organisational alignment.
You will manage executive workflows, coordinate Board and committee meetings, support company secretariat activities and ensure governance documentation, records and systems are accurate, secure and up to date. The role also supports executive-level communication across the organisation and contributes to projects and initiatives that improve efficiency and effectiveness at the leadership level.
Key responsibilities include:
Executive support: Providing high-level assistance to the CEO and President, including diary, email and workflow management, preparing briefing notes and correspondence, coordinating travel and meetings, and ensuring priorities are well planned and followed through.
Board and governance support: Acting as the primary contact for Directors, coordinating Board and committee logistics, agendas, papers, minutes and action tracking, supporting governance compliance and statutory reporting, and maintaining accurate governance registers, policies and Board portals.
Organisational coordination: Supporting executive team meetings, maintaining clear executive-level communication channels, strengthening information flow across the organisation and managing sensitive information with absolute discretion.
Project and administrative support: Assisting with executive projects, research, presentations and cross-organisational initiatives, while identifying opportunities to improve governance processes, executive efficiency and administrative systems.
About you:
- Demonstrated experience in high-level executive support with strong organisational, administrative and document management skills
- Proven experience supporting Boards or governance bodies in complex or mission-driven organisations
- Excellent written and verbal communication skills, with confidence engaging with Directors, executives and external stakeholders
- High levels of professionalism, discretion and sound judgement
- Strong ability to prioritise, anticipate needs and remain calm and organised in a fast-paced environment
- Clear alignment with APNA’s values and a collaborative, member-focused approach
Ready to make a difference?
Apply now via SEEK and help support strong leadership, governance and executive effectiveness at APNA contributing to the future of primary health care nursing in Australia.
