We are seeking a proactive and experienced professional to join our Camberwell-based team as an Engagement and Governance Coordinator – Education on a full time or part time (0.8 - 4 Days a week) basis.

If you are looking for a balanced working life, where some of your days are spent amongst a friendly team in an office away from the city bustle and some days you work from home, then we would love to hear from you.

About us
The Australian Physiotherapy Association (APA) is the peak body representing the interests of over 35,000 physiotherapists in Australia. It does so by advocating for access to quality physiotherapy services, providing leadership in the wider health landscape, creating lifelong information and learning opportunities for members, and working with stakeholders to support members’ interests.

The Australian College of Physiotherapists (ACP) is a part of the APA and was inaugurated in 1971. It was established for the training of clinical specialists and advancing excellence in the practice of physiotherapy. The College now represents the leaders in clinical practice, research, management and academia.

APA is proud to be an Employer of Choice 2022 - 2024, Winner of the 2022 Association of the year award. We take pride in our collaborative and purpose-driven culture, underpinned by our core values of:

Accountability | Excellence | Collaboration | Courage | Respect.

As part of our team, you will be offered a competitive remuneration salary and access to some amazing benefits including a flexible hybrid work model, additional paid leave between Christmas and New Year, a doona day, paid parental leave, free annual flu vaccinations, professional development opportunities, access to our Employee Assistance Program, special staff discounts and more!

The office is easily accessible via public transport but if you prefer to drive, we have a parking spot for you.

About the role
The Engagement and Governance Coordinator – Education plays a pivotal role supporting the effective functioning of APA’s education committees, advisory groups, and governance processes.

Working closely with the Manager, Education Projects and Governance, and colleagues across the Education division, you’ll coordinate meetings, prepare documentation, maintain governance records, and communicate outcomes to internal and external stakeholders. You’ll also contribute to education operations more broadly, assisting with planning, project coordination, and stakeholder engagement activities that enhance our education delivery and member experience.

This is a fantastic opportunity for someone who thrives on structure and communication, enjoys variety, and is passionate about supporting professional education in the health sector.

This role reports to the Manager, Education Projects and Governance.

Key Responsibilities
Governance and Committee Coordination

• Provide high-level secretariat support to APA and Australian College of Physiotherapists education-related committees, advisory panels, and working groups - including scheduling, agenda preparation, minute-taking, and action tracking.
• Liaise and coordinate with Chairs and senior stakeholders to ensure meetings are well-prepared, outcomes-focused, and supported with timely, high-quality documentation.
• Support the development and maintenance of governance frameworks, including regulations, terms of reference, and other compliance and regulatory documentations.

Operational and Administrative Coordination

• Coordinate election and appointment processes for committee and panel roles in line with APA policy, regulations and timelines.
• Prepare and maintain project governance documentation, including stakeholder maps, reporting templates, and briefing materials.
• Collaborate with Education Project staff and internal teams to ensure alignment between committee activities and education program delivery.
• Process invoices and administrative records accurately and on time, in accordance with APA’s financial procedures.

Systems and Digital Tools

• Support the effective use of APA platforms and systems (e.g. Diligent, Apitify, PhysioHub) to enable efficient committee operations and engagement.
• Maintain accurate and well-organised records in line with APA information and records management policies.
• Keep up-to-date contact and engagement records for committee and working group members.

Engagement and Relationships

• Support Manager Education Project and Governance with the development and coordination of collaborative initiatives with external stakeholders, including universities and education providers, to support effective partnership and program implementation.
• Act as a key point of contact for committee and working group members, fostering positive, professional relationships and timely communication.
• Assist in managing commercial arrangements with external partners by coordinating contracts, tracking deliverables, and ensuring alignment with agreed objectives and member value.

General Support

• Provide additional administrative and coordination support for education activities and initiatives as directed by the Manager, Education Projects and Governance and General Manager, Education.

About you and Key Selection Criteria
You’re a proactive, adaptable who enjoys managing multiple priorities and collaborating with diverse stakeholders. You bring initiative, strong attention to detail, and excellent organisation and communication skills to everything you do.

Essential:

• Demonstrated experience providing high-quality administrative support and coordination in a complex professional environment.
• Proven ability to understand, interpret and apply regulations, frameworks and policies.
• Excellent written and verbal communication skills, including the ability to prepare clear agendas, minutes, reports, and correspondence.
• Strong interpersonal skills and the ability to confidently engage with a diverse range of stakeholders, including senior leaders, members, and external partners.
• Highly developed organisational skills, with the ability to manage competing priorities, track progress, and meet deadlines.
• Exceptional attention to detail and a proactive approach to maintaining accuracy and improving processes.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and confidence using or learning new systems and digital platforms for records and meeting management.
• Demonstrated alignment with APA values of Accountability, Excellence, Collaboration, Courage, and Respect.

Desirable:

• Experience supporting governance structures, committees, or advisory groups within a membership, education, or health-related organisation.
• Understanding of professional learning, credentialing, or continuing education environments.

A full position description is available at : https://australian.physio/aboutus/workwithus

If you are interested in the role, please forward your resume and a cover letter addressing the key selection criteria via SEEK here.

If you have any questions, please contact recruitment@australian.physio

The APA is a safe and inclusive workplace which values diversity of background, experience and perspective amongst our team members. We welcome all applicants and commit to a fair and equitable recruitment process for all.

The APA honours the richness and importance of Aboriginal and Torres Strait Islander cultures around Australia. We respect the thousands of years of custodianship of the lands on which we work, and we recognise the unique and valuable contribution Aboriginal and Torres Strait Islander team members make to our workplace.

We actively encourage applications from Aboriginal and Torres Strait Islander people.

All candidates must have full Australian Working Rights.

Only those successful in the selection process will be contacted.

Please note there is no closing date for these roles and shortlisting will occur on a rolling basis. We encourage you to submit your application as soon as possible.