• Part-time (flexible 0.8 FTE)
• Office in Sydney CBD (flexible work arrangements/location may be negotiated for the right candidate)
• Permanent ongoing

About you
You are a self-starter, organised, and can work autonomously. You have excellent communication skills and can work with people at all levels including internal and external stakeholders. You have strong administrative skills and are willing to work on tasks at all levels from sending receipts to developing and presenting recommendations to the Board. You have a proven track record of working in the association or not-for-profit sector, ideally in a healthcare related industry.

The Position
The position is for an Executive Officer to manage two small membership-based medical and scientific societies with members who specialise in the care of women with diabetes and medical disorders during pregnancy.

The role encompasses all facets of managing the day-to-day administration of these two societies including preparation of board papers, minute taking, financial management, database and website management, newsletter production, drafting correspondence as well as managing a number of smaller committees. You will be a key member of the organising committee for the Annual Scientific Meetings and be responsible for the overall organisational management, implementation of Board-directed strategic actions and driving operational success.

The position reports to the board of directors of the Australasian Diabetes in Pregnancy Society Limited (ADIPS) and the board of directors of the Society of Obstetric Medicine of Australia and New Zealand Limited (SOMANZ) primarily through both Presidents.

About ADIPS
The Australasian Diabetes in Pregnancy Society (ADIPS) is a public company limited by guarantee. It is a specialist medical society with a professional membership of medical graduates, health professionals and scientists interested in diabetes mellitus as it relates to pregnancy. ADIPS is the national voice for health professionals working in the field of diabetes and pregnancy and was a founding member of the International Association of Diabetes and Pregnancy Study Groups (IADPSG). ADIPS is an integral part of the Diabetes Alliance and is actively involved in political advocacy, providing expert advice to regulatory and policy agencies. Its dominant purpose and principal activity is to promote the prevention or control of diabetes mellitus as it relates to pregnancy in women.

About SOMANZ
The Society of Obstetric Medicine of Australia and New Zealand (SOMANZ) is a public company limited by guarantee. It is a specialist medical society with a professional membership of medical graduates, health professionals and scientists with a special interest in the care of women with medical disorders during pregnancy. The society aims to advance clinical and scientific knowledge of hypertensive diseases and medical disorders in pregnancy and to foster collaboration with other regional and international societies interested in hypertension in pregnancy and obstetric medicine. Their mission is to improve outcomes for all women with medical disorders during to pregnancy and to promote clinical excellence through collaboration between health practitioners. The society fosters the highest levels of training and education in Obstetric Medicine, provides a supportive academic environment and encourages basic and clinical research.

Both ADIPS and SOMANZ hold a scientific meeting annually and hold a joint scientific meeting every three years. The 2025 meeting will be held jointly.

Key selection criteria

• Tertiary qualification in business administration or related discipline, or relevant professional experience.
• Highly developed written communication skills.
• Demonstrates process improvement skills, ability to develop and maintain productive working relationships.
• Demonstrates ability to influence and negotiate with a diverse range of internal and external stakeholders.
• Excellent customer service skills and experience in coordinating professional meetings.
• Ability to work autonomously with minimal supervision
• High-level organisational skills, including managing work deadlines and managing information.
• Analytical problem solving and a keen interest to evolve processes.
• High level computer literacy skills with proficiency in MS Office Suite and Xero, and capacity to quickly develop competency using other software as required.
• A high level of financial understanding including bookkeeping and budget management.
• A high level of understanding for regulatory compliance of legal and financial obligations within the constitutions of both boards.
• Be available for meetings outside normal business hours when required.
• Must be an excellent communicator, dependable, reliable, trustworthy and honest.
• Must be available to travel to meetings as required.
• Eligibility to work in Australia (sponsorship not available).

Desirable Requirements

• A strong administrative background with the ability to work on tasks at all levels.
• A previous role in a professional member-based association and/or not-for-profit.
• An understanding of medical and scientific nomenclature.
• Preferably located in Sydney, NSW.

How to Apply
Both ADIPS and SOMANZ are committed to equal opportunities in employment and embrace diversity and inclusion in its workforce. Applications outside Sydney may be considered. This position will ideally commence in mid-September 2025.

To be considered for this role, your application must include your CV and a cover letter addressing the key selection criteria listed above. Please email your application to admin@somanz.org

Remuneration
The successful candidate will be offered an annual salary of up to $113,568 pro rata to 0.8 FTE including superannuation.

Applications close 5 September 2025 however, we reserve the right to end the closing date early. Please direct any specific queries to Ms Suzie Neylon by email to: admin@somanz.org or request a call.