The Australasian Society of Association Executives ("AuSAE") is committed to observing high standards in its handling of personal information, and respects the privacy of its members, customers and website visitors.  
This Privacy Policy sets out the approach which AuSAE takes in relation to the treatment of Personal Information. It includes information on how AuSAE collects, uses, discloses and keeps secure, individuals' Personal Information. It also covers how AuSAE makes the Personal Information it holds available for access to and correction by the individual. This policy has been drafted having regard to the Privacy Act 1988 (including the new National Privacy Principles) (the Privacy Act) and is a public document.
 
Collection
 
AuSAE will only collect Personal Information where the information is necessary for AuSAE to perform one or more of its functions or activities. In this context, "collect" means gather, acquire or obtain by any means, personal information where the individual is identifiable or identified. AuSAE collects Personal Information primarily to supply members and customers with the products and services including the five core services of AuSAE being:
 
(i) Networking – Workshops, Symposiums, Conferences, Briefings, Networking Lunches and other Events.
(ii) Education – Events and Newsletters.
(iii) Information - newsletters, general advice, publications.
(iv) Government Representation - lobbying
(v) Industry Standards - accreditation, awards, promotion of best practice
 
AuSAE also collects and uses Personal Information for secondary purposes including:
 
(i) billing and account management;
(ii) business planning and product development;
(iii) database management by our database software provider and website developer.
 
At the time of joining, new financial members, subscribers and event attendees are asked to accept AuSAE's terms and conditions and privacy policy. 
 
AuSAE will not collect Sensitive Information from individuals except with consent and only where it is necessary for AuSAE to collect such information for an activity or function. However, please note that in the Privacy Act, sensitive information includes knowledge about being a member of such bodies as associations and trade unions. AuSAE promotes as a member benefit, those individuals who (either through their company or separately) are members of AuSAE. Any member of AuSAE who does not wish to be promoted in this way should contact AuSAE at info@ausae.org.au or by phone on 1300 764 576.
 
Use
 
AuSAE Uses Personal Information primarily for the purposes above in relation to its main activities. Where AuSAE uses Direct Marketing to non-member and member individuals it will ensure that:
 
(i) the individual is clearly notified of their right to Opt Out from further Direct Marketing;
(ii) there is only one Use of the information before the Opt Out right is given;
(iii) the individual is given an Opt Out in all further instances of Direct Marketing if they have not previously chosen to Opt Out; and
(iv) if the individual Opts Out of all Direct Marketing the Opt Out will be respected by AuSAE
 
AuSAE will not use Personal Information without taking reasonable steps to ensure that the information is accurate, complete and up to date.
 
Disclosure
 
AuSAE may collect personal information for purposes such as education, information distribution and maintaining our member register under the Corporations Act. We may provide marketing communications until 12 months after cessation of your membership or your last interaction with us, by telephone, electronic messages (like email) and other means. Contact us to opt out. We may make recordings of our events. Let us know before arrival if you don’t wish to be identifiable in recordings we disseminate. We may disclose your personal information to the speakers, organisers, sponsors and potential sponsors of our events, providers of special offers, our service providers and regulatory authorities. Some of those parties may be located in other countries including the US, UK and Singapore and you agree that they may not always follow the particular requirements of Australian privacy laws. Unless you opt out, we may congratulate you on your membership or achieving a milestone with us (e.g. 5 year membership, fellowship, life membership) in our publications. If you provide us with information about other individuals (e.g. event guests, bundled memberships) you must ensure that they are aware of this consent.
AuSAE may Disclose Personal Information to its branch offices and committees, the national council and committees operating under AuSAE, and to its database and website software developers. AuSAE may Disclose Personal Information to unrelated third parties to enable outsourcing of functions (such as conference management and accommodation bookings), where that is Disclosure or Use is for a related Secondary Purpose and has been notified to individuals or where such Disclosure is within the individual's Reasonable Expectations. Wherever possible, individuals will be notified of these disclosures in materials which relate to the events and activities to which the disclosure relates. AuSAE will take reasonable steps to ensure that its contracts with third parties include  requirements for third parties to comply with the Use and Disclosure requirements of the Privacy Act. AuSAE may Disclose Personal Information to law enforcement agencies, government agencies, courts or external advisers where permitted or required by law.
                                           
Website Search Results & Links to Third Party Sites
 
For your convenience and information this Site contains a search of members and links to other sites (the "Linked Sites"). The search automatically produces search results that refer to sites and information relating to members ("Search Results"). The Linked Sites are not under the control of AuSAE.  AuSAE makes no representation or warranty that the Search Results will not contain links and references to objectionable material or in relation to the accuracy or any other aspect of the information on the Linked Sites or contained in the Search Results. No link to another site or the contents of and Search Result should be construed as an endorsement or recommendation of any information, goods or services referred to in the Linked Site or the Search Results.
 
Third Party Promotions
 
Any third party promotions or advertisements appearing on this Site are subject to the terms and conditions supplied by the relevant third party. Dealings with these third parties are solely between you and the relevant third party and AuSAE shall not be responsible or liable for any part of any such promotion or dealing.
 
Disclaimer of Liability
 
To the extent permitted by law, neither AuSAE nor any of its related bodies corporate or their respective officers or employees will be liable in any way (including for negligence) for any loss, damage, cost or expense suffered or incurred by you or claims made against you through your use of this Site, the unavailability of this Site or in connection with any products, services or information advertised, offered or supplied through this Site. It is a condition of your entry to this web site that you comply with these restrictions.
 
Information Quality and Security
 
AuSAE will review, on a regular and ongoing basis, its collection and storage practices to ascertain how improvements to accuracy can be achieved. AuSAE requires employees and contractors to perform their duties in a manner that is consistent with AuSAE' legal responsibilities in relation to privacy. AuSAE will take all reasonable steps to ensure that paper and electronic records containing Personal Information are stored in facilities that are only accessible by people within AuSAE who have a genuine "need to know" as well as "right to know". Access and Correction AuSAE will allow its records containing Personal Information to be accessed by the individual and will correct its records containing Personal Information as soon as practically possible, at the request of the individual concerned.
 
If you are a member of AuSAE, you can use the AuSAE website to view your contact details kept on our database, and amend them yourself as necessary. Our system keeps a log of who updates these details and when.
 
For non-members, you can contact AuSAE at info@ausae.org.au or by phone at 1300 764 576 if you wish to establish whether your information is held on any database and to access and/or amend that information.
 
Individuals wishing to lodge a request to access and/or correct their Personal Information should do so by contacting AuSAE at info@ausae.org.au or by phone at 1300 764 576. AuSAE will not charge a fee for processing an access request.
 
If you have any concerns relating to privacy, please feel free to contact the CEO of AuSAE on 1300 764 576 or in writing at Chief Executive Officer, AuSAE, Unit 6, 26 Navigator Place, Hendra 4005, QLD.